Privacy Policy

This privacy policy sets out how Gloucestershire Police Federation uses and protects any information that you give Gloucestershire Police Federation when you use this website.

Gloucestershire Police Federation is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Gloucestershire Police Federation may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy was amended May 2018.

THE INFORMATION WE MAY COLLECT

Your name; *
Your address; *
Your email and / or postal address; *
Station / Department to which attached; *
Your contact telephone number; *
Date of birth; *
National insurance number ( as an unique reference); *
Medical information (if provided and a specific outline will be provided as to why and whom this data will be shared with and processed); *
Financial information (including but not limited to payroll details in relation to collection of subscriptions, welfare / Benevolent scheme details,);
A log of our communications with you by email and telephone.

DISCLOSURE OF YOUR INFORMATION

In order to provide you with the most effective membership services, in line with our core purpose and contract with you, relevant personal information will be shared with other trusted third parties which you will have signed up to or have a contract with. Examples of these are:

Pension scheme providers;
Legal advisors (this will be determined at time of funding being agreed and you will be informed);
Your Police Force;
PFEW ( Leatherhead );
NARPO;
Dave Talbot Associates (in relation to the current data base);
Accenture during the migration and deployment of new claims database until handover
Welfare / Benevolent / Gurney funds / Police dependants trust (you will be asked for your consent or form a contract if this becomes applicable);
Other third parties for the purpose of:
- Claims;
- Insurance;

WHAT IS THE LEGAL BASIS FOR PROCESSING THE INFORMATION?

We will rely on your consent to process the information marked with an * above which is collected at the outset of the joining process.

In respect of medical information, the basis for us processing this will be vital interests, contract or consent as required.

Elections form part of our legal entity and are laid down in statute. We will process our election procedure under public task.

You have the right, at any time, to ask for a copy of the information we hold about you. To make a Subject Access Request for your personal information please email: foi@polfed.org.

Under GDPR, you will also have the following rights:

Erasure;
restriction of processing;
objection; and
data portability.

Please contact your branch Secretary on 01452 545142 for information regarding any of this section.

RETENTION OF YOUR DATA

Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.

This can be found on our www.polfed.org or by contacting your branch office on 01452 545142.

WITHDRAWAL OF CONSENT

If you have provided us with your consent to process your data, you have the right to withdraw this at any time. In order to do so you should contact us either by email or in writing.

CONTACT

Please address any questions, comments and requests regarding our data processing practices to the Data Protection Officer by email to GDPR@polfed.org or the branch Secretary on 01452 545142

CONCERNS

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance. You may also wish to contact the Information Commissioners Office (ICO).

They can be contacted at:

The Information Commissioner’s Office
Wycliffe House
Wycliffe Lane
Wilmslow
Cheshire
SK6 5AF